Facilities Administrator


Location: Leeds

Wage: Up to £25,000

We are looking for an organised and self-motivated Facilities Administrator to join a growing Property & Asset Compliance Consultancy specialising in providing Asbestos Management, Health & Safety, Facilities Management, Legionella and Fire Risk services.

The role:

  • To assist the Facilities Coordinator in providing support and being the point of contact for key clients.
  • Delivering administrative support to the facilities department
  • Read vacant property reports picking up on any opportunities to quote for additional work and liaising with the supply chain to present quotations for these opportunities to the client.
  • Taking calls from clients and dealing with their requests promptly.
  • Reacting swiftly to emergency requests over the phone and booking in work through suppliers.
  • Manage client portals and upload work completed sheets onto various client systems.
  • Booking inspections and other necessary jobs for vacant properties to be completed when requested by clients.
  • Managing client specific email inboxes and actioning appropriately.
  • Sending completed inspection reports to the clients.
  • Carry out tasks as directed and required, seeking advice and support as necessary.


  • Previous experience in an administrative/customer services/help desk role ideally within Facilities Management or similar
  • Ability to manage own workload and thrive in a fast-paced environment
  • A positive and proactive attitude, with the ability to work under pressure and handle multiple tasks simultaneously.
  • Ability to work independently and as part of a team
  • Good phone manner
  • Proficient in using the Microsoft Office Package ability to learn new computer systems with ease.
  • Strong attention to detail

Company benefits:

  • Salary up to £25,000
  • 23 days holiday in addition to the usual public/bank holidays. This will increase to 25 days after two years’ service.
  • Opportunity to develop your professional career with a market-leading organisation in a huge period of growth.
  • Additional training opportunities
  • Newly renovated modern office space in Leeds City Centre
  • You'll be working alongside a supportive and collaborative team that values open communication, knowledge sharing, and helping each other succeed.

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    Contact Charlotte McEvan